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Tender Officer

Role & Responsibilities:

  • Aspiring candidates should be capable of handling the following functions: Tender Search BidPreparation - Technical Price Bid; E - tendering / E - Bidding / Reverse Auctions / Live Auctions.
  • Should have hands on Experience on GEM PORTAL Awareness about product addition,
    opportunity searching, limitations of GeM, rules of GeM etc.
  • Prepare all tender documents in the specific formats related to the bid
  • Submit the documents in stipulated time limits as mentioned; Reporting bidding status online /
    offline on daily basis; Preparing Datasheet maintaining records on regular basis
  •  Competitive bidder’s comparison sheet; Collection of EMD / coordinate with accounts
    department for EMD / TENDER FEE; PROCUREMENT of EMD / post tendering works
  • Vendor Registration for Limited tenders.
  • Attending (if required) pre bid / post bid meetings with customers.
  • Tracking status of Tenders offers;
  • Scrutinize and Review of Tender Documents and schedules to ensure its completeness.
  •  Ensure that clarifications are raised well in time to get better clarity on bid submission
  • Organize and take part in bid initiation & review meeting.
  • Co-ordinate & follow-up to ensure all post bid/pre-bid clarifications are addressed
  • All in house co-ordination for preparation of bid including follow-up, collection of input from
    various vendors.
  • Clear Understanding of Work scope & estimation with respect to execution of project.
  • Ensure commercial submissions to tenders are fully complied with all necessary details.
  • After order Scrutinize and Review of order specification, drawing and schedules to ensure its
  • Cost effective engineering to meet customer specification.
  • Co-ordinate & follow-up with customer/consultant for timely approvals or resolutions.
  • On approval of documents, timely indent shall be released to purchase dept.
  • All in house co-ordination for preparation of documents including follow-up, collection of input
    from various purchase dept.
  • Proactively work with procurement group to ensure vendors RFQ technical bid evaluations are
    completed in a timely manner.
  • Maintaining ISO documentation, Record Keeping, Suppliers/Manufacturers Data bank records
  • Well versed with document controlling; Proficiency in Excel, Word, PowerPoint MIS Reporting
  • Excellent Written Verbal Communication in English. Preparation of Tenders & Procedures /
    Bidding and submission of Tenders. Uploading/Submitting the Documents (General / Technical /
    Commercial) in the ONLINE Platform. Liaison with Govt. Department for Vendor Registration
  • Approvals and Renewal. Preparing the proposals (Technical & Commercial).
  • Preparing, filling E-Tenders & Bid Making.

Qualification - B.E / B. Tech / Diploma (Preferred)

Location: - Mumbai

Experience: Min 3-4 Years in Machine Industry (Preferred).


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